In order to ensure that Council can continue to make the coach available, the following conditions of use will apply.
- User, driver and usage details must be completed and returned to the Grey District Council, 105 Tainui Street, Greymouth (PO Box 382, Greymouth 7840), together with a $50 bond and evidence of the nominated driver's licence one week prior to the date of use. (Note: The nominated driver must not have been convicted of any Dangerous Driving or Drunk Driving offences within the last three years.)
- Where the user is a club, society or association, the person acting on behalf of the user shall be responsible for ensuring that the Conditions of Use are fulfilled and shall sign this Agreement accordingly.
- The coach may be collected from the Council Vehicle and Storage enclosure, Puketahi Street, Greymouth.
- An inspection checklist will be completed before leaving and on the return of the coach. If further cleaning of the vehicle is required after it is returned, then the cleaning costs will be deducted from the bond money.
- The nominated driver must be 25 years of age or over.
- The coach is available principally for the transport of youth groups up to the age of 17 years.
- The coach is not available on an ongoing regular basis (i.e. every Sunday).
- There will be no smoking in the coach.
- The coach is licensed to carry 12 passengers, including the driver. The user will not allow this number to be exceeded.
- The driver must be experienced in operating a vehicle on ski field roads and a set of vehicle chains to use will be provided at a cost of $10 to the user. These chains must be used on the vehicle where conditions warrant them and ski field management so direct.
- The user shall ensure that reasonable care is taken in handling and parking the coach and it is left securely locked and secure while unattended and during the return period which may be outside normal office hours.
- The user must ensure that:
- the water in the radiator and battery of the coach is maintained;
- the oil in the coach is maintained; and
- the tyres are maintained at their proper pressure.
- The user will be responsible for all traffic infringement fines.
- No person may carry alcohol in the coach. The coach will not stop at any licensed premises other than for accommodation and meals.
Should damage occur while the vehicle is being used by a community group, the community group will be responsible for the amount of excess required by the owner's insurance company to any claim made against the owner's policy. The excess is currently $500.00.
Although the vehicle is insured by Council, the user or user body will be solely responsible where the damage, injury or loss to the vehicle arises when:
- The driver of the coach is under the influence of alcohol or any drug;
- The coach is in an unsafe or unroadworthy condition that arose during the course of the use and that caused or contributed to the damage or loss and the user or driver was aware, or ought to have been aware, of the unsafe or unroadworthy condition of the coach;
- The coach is operated in any race, speed test, rally or contest;
- The coach is not being driven by an approved driver;
- The coach is wilfully or recklessly damaged by the user or any driver, or is lost as a result of the wilful or reckless behaviour of the user, driver, or occupants;