Make a Planning Appointment You can book an appointment to meet with a Council Planner to discuss your matter. Available times are between 10am to 12pm and 1pm to 4:30pm on Wednesdays. The first 30 minutes of advice are free. You can request an appointment either by email or by filling out the online form below. Submit form via email Planning appointment request form (PDF, 233.1KB) Once completed, please bring it in to Council offices or email it to email@example.com.