Committees

Chief Executive Employment Committee

Membership: Mayor (Chair) and two Councillors.

Purpose:

• To review the Chief Executive’s Officer’s performance and make recommendations to Council.
• Undertake regular assessments of the wellbeing of the Chief Executive and to make recommendations to Council in relation to actions to ensure wellbeing.
• To manage the process of recruitment of a Chief Executive from time to time.
• To recommend to Council the annual salary level for the next financial year.

Risk and Assurance Subcommittee

Membership: Mayor (Chair) and two Councillors.

Membership: Independently appointed Chair, Mayor (Deputy Chair), three Councillors.

Purpose: To assist the Council in discharging its responsibilities in relation to:

• The robustness of the internal control framework and financial management practices.
• The integrity and appropriateness of external reporting and accountability arrangements.
• The robustness of risk management system, processes, and practices.
• Compliance with applicable laws and regulations.
• Standards and best practice guidelines, and

The establishment and maintenance of controls to safeguard the Council’s financial and non-financial assets.

Greymouth Rating District Joint Committee

Membership: The Mayor and two Councillors.

Purpose:
The Greymouth Rating District Joint Committee is a collaborative partnership between the Grey District Council (GDC) and the West Coast Regional Council (WCRC). The wider Greymouth area is vulnerable to flooding from the Grey River, its tributaries, surface water, and the Tasman Sea, making coordinated flood management essential.

Both Councils share responsibilities for flood protection, stormwater management, and planning under national legislation. They also serve the same community, who contribute rates to support this work. To ensure a unified approach, the two Councils have formed a Joint Committee to guide the maintenance and management of flood defence assets within the Greymouth Rating District.

These assets currently sit under GDC ownership, with both Councils working through a process to identify which structural flood protection assets—such as stopbanks, floodwalls, and rock protection—should transfer to WCRC. Regardless of ownership, both Councils are committed to cooperative decision-making to reduce flood risk, protect people and property, and support a resilient future for the Greymouth community.

Animal Control Committee

Membership: Three Councillors.

Purpose:

• To hear and determine appeals to classifications of dogs.
• To determine cases of dog destruction as per Council policy.

Civic Awards Committee

Membership: Independent chair, Mayor, one Councillor and three independent members with a Queens/King's honour.

Purpose: To determine nominations for Civic Awards against Council’s Policy.

Creative Communities Committee

Membership: Two Councillors and four independent members.

Purpose: To determine funding applications for the Creative Communities fund.

Sport NZ Rural Travel Fund

Membership: Three Councillors and two independent members.

Purpose: To determine funding applications for the Sport NZ Rural Travel Fund.

Tenders Subcommittee

Membership: Mayor, One Councillor (Chair), and two Councillors.

Purpose: To determine all tenders with a value in excess of the limit set by Council from time to time. This includes a decision on reasonable grounds to not accept any tender and to re-tender the contract.

To extend existing contracts for no longer than 12 months where the subcommittee is of the opinion that:

• it is in Council’s best interest to do so
• The performance of the Contractor warrants such extension
• The extension will not cause controversy or
• The extension will not have legal implications for Council

To recommend measures to the Operations and Capital Delivery Programme Committee on how to improve Council’s oversight over the Council’s staff’s performance in managing contractors and contracts.

Members Code of Conduct Committee

Membership: The Mayor, the Deputy Mayor, one independent member with relevant mediation skills (appointed by the Chief Executive Officer).

Purpose:

• To hear allegations of breaches to the Code of Conduct.
• To receive a report from the Chief Executive Officer, Mayor or Independent Investigator regarding alleged breaches of the Code of Conduct.
• To consider if a complaint received in a report as above, warrants further investigation.
• To provide any member who may be the subject of a complaint, the opportunity to speak to their defence.
• Where there are statutory provisions dealing with the breach, the Committee may refer the breach to the relevant body.
• To assess and rule on any complaints following its investigations.
• Determination of sanctions for identified breaches of the Code of Conduct.
• The Committee will report breaches, the findings of its investigations and any sanctions imposed to the Council in accordance with the Code of Conduct provisions.

Te Tai Poutini One Plan (TTPP)

Membership: The Mayor and one Councillor.

Purpose: Ref. Cl. 8 of the Reorganisation Order.

District Licensing Committee

Membership: An Independent Chair, two independent members, one Councillor (Deputy Chair).

Purpose: Functions of licensing committees (Sale and Supply of Alcohol Act s187):

• To consider and determine applications for licences and manager’s certificates; and
• To consider and determine applications for renewal of licences and manager’s certificates; and
• To consider and determine applications for temporary authority to carry on the sale and supply of alcohol in accordance with section 136; and
• To consider and determine applications for the variation, suspension, or cancellation of special licences; and
• To consider and determine applications for the variation of licences (other than special licences) unless the application is brought under section 280; and
• With the leave of the chairperson for the licensing authority, to refer applications to the licensing authority; and
• To conduct inquiries and to make reports as may be required of it by the licensing authority under section 175; and
• Any other functions conferred on licensing committees by or under this Act or any other enactment.